Asana Template Library: Find, Use, and Customize

3 min read
06 2024

The Asana Template Library is a powerful resource designed to simplify project management and boost productivity. With a wide range of templates available, teams can quickly get started on new projects, ensuring consistency and efficiency. Whether you're managing a marketing campaign, planning an event, or tracking product development, Asana templates provide a clear framework for collaboration and task management.

What is the Asana Template Library?

The Asana Template Library offers a collection of pre-built templates that cater to various project management needs. These templates help teams quickly set up new projects with predefined structures, tasks, and workflows. Utilizing these templates ensures consistency and efficiency across all your projects.

Where to Find Asana Templates

Finding and using templates in Asana is straightforward. Here’s how you can access and create templates:

Navigate to the Template Library:

  • Open your Asana workspace.
  • Click on the "Templates" tab in the sidebar.

Browse and Select a Template:

  • Browse through the available templates.
  • Select a template that suits your project needs.

Create a Project from a Template:

  • Click on the template you wish to use.
  • Select “Use Template” to create a new project based on the template.

For a step-by-step demonstration, check out our Tango guide on below:



Benefits of Using Asana Templates

1. Save Time and Effort:
Templates eliminate the need to start from scratch, allowing teams to get projects up and running quickly. This saves valuable time and effort, enabling team members to focus on more strategic tasks.

2. Ensure Consistency:
Using templates ensures that all projects follow a consistent structure and workflow. This consistency makes it easier to manage multiple projects simultaneously and maintain a high standard of quality.

3. Improve Collaboration:
Templates provide a clear framework for collaboration, making it easier for team members to understand their roles and responsibilities. This leads to better communication and more effective teamwork.

4. Customize to Fit Your Needs:
While Asana templates come with predefined structures, they can be easily customized to fit your specific needs. This flexibility ensures that you can tailor each template to match your team’s unique processes and requirements.

Top Asana Templates for Various Use Cases

1. Project Plan Template
The Project Plan Template is ideal for managing large projects with multiple phases and tasks. It includes sections for planning, execution, and monitoring, ensuring that all aspects of the project are covered.

2. Marketing Campaign Template
This template helps marketing teams plan and execute campaigns effectively. It includes tasks for content creation, social media scheduling, email marketing, and performance tracking.

3. Event Planning Template
The Event Planning Template is perfect for organizing events of any size. It covers all stages of event planning, from initial concept and logistics to post-event follow-up.

4. Product Launch Template
Designed for product teams, this template helps manage the entire product launch process. It includes sections for product development, marketing, sales, and customer feedback.

5. Sprint Planning Template
For agile teams, the Sprint Planning Template provides a structured approach to sprint planning and execution. It includes tasks for backlog refinement, sprint planning, daily stand-ups, and retrospectives.

How to Customize Asana Templates

Customizing Asana templates is a straightforward process that ensures each template meets your specific needs. Here are some tips for effective customization:

1. Adjust Task Names and Descriptions:
Modify task names and descriptions to reflect your project’s specific requirements. This ensures that all team members understand their responsibilities clearly.

2. Add Custom Fields:
Custom fields allow you to track additional information that’s important for your project. You can add fields for priority, due dates, status, and more to enhance the template’s functionality.

3. Set Up Automation:
Asana offers automation features that can help streamline repetitive tasks. Set up rules and triggers to automate routine actions, such as assigning tasks or updating statuses.

4. Integrate with Other Tools:
Enhance your templates by integrating Asana with other tools your team uses. This can include communication platforms like Slack, file storage services like Google Drive, and more.

Leveraging Asana Templates for Maximum Productivity

To make the most of the Asana Template Library, consider the following strategies:

1. Train Your Team:
Ensure that all team members are familiar with the available templates and know how to use and customize them effectively. Need help? We do team trainings.

2. Regularly Review and Update Templates:
Regularly review your templates to ensure they remain relevant and effective. Update them as needed to incorporate new best practices or changes in your processes.

3. Gather Feedback:
Encourage team members to provide feedback on the templates they use. This feedback can help you identify areas for improvement and make necessary adjustments.

4. Share Best Practices:
Share successful use cases and best practices within your team. This can help others learn from your experiences and improve their own use of templates.

By leveraging the Asana Template Library, your team can streamline project management, enhance collaboration, and boost overall productivity. Explore the wide range of templates available and customize them to fit your unique needs, ensuring that your projects run smoothly and efficiently.

Ready to optimize your project management with Asana templates? Book a consultation with us today to learn how to tailor Asana to your team's specific needs and maximize your productivity! For more detailed guidance on templates, visit the official Asana help page.